Role 1 of 10 · Sales Admin
The Sales Admin: every enquiry in one place
- Email and website enquiries in one Inbox
- Instant reply, filed to its job
- Owner and follow-up set in seconds
Assigned to the Account Manager · 2 min
3-month full refund guarantee · T&Cs apply
Run your studio, not your inbox.
One platform for interior and fit-out firms, from the first enquiry to handover.
- Proposal signedOn the client's phone, 2 min ago
- 3D renders approvedLiving room, round 2
- Payment receivedMilestone 2 of 5
- Site update12 photos from today
From chaos to calm
Your week, finally in one place.
The group chats, lost files and payment chases become one connected day.
Site Supervisor ClientProgress in the portal
Today's photos shared“Any update?” at 11:42 pm
Sales Admin DesignerOne thread per job
Filed to J-0054The 214-message group chat
Lead Designer ClientSigned design, locked
Signed with code ✓design_final_v7_FINAL.pdf
Finance ClientInvoices from the plan
Paid · receipt sentReminder 4: still unpaid
Site Supervisor Project ManagerDaily progress
12 photos · 1 issueSite photos lost on a phone
Procurement Lead DesignerOrdered from the approved sample
Sample ✓ on the orderThe wrong marble delivered
QS ProcurementOne live BOQ
BOQ R2 → R3BOQ_rev12_copy(3).xlsx
Woddy Account ManagerFollow-ups on time
Reminder 3 → escalatedThe lead that went cold
How it works
One job, everyone on it, role by role.
Follow a job from the first message to the keys, through the people who do the work.
- Role 1 of 10 · Sales Admin
The Sales Admin: every enquiry in one place
- Role 2 of 10 · Account Manager
The Account Manager: from first call to the deal
- Role 3 of 10 · Lead Interior Designer
The Lead Designer: from mood board to signed design
- Role 4 of 10 · Client
The client: everything on their phone
- Role 5 of 10 · QS / Estimation
The QS: the BOQ and the final proposal
- Role 6 of 10 · Procurement
Procurement: the right material, approved and on time
- Role 7 of 10 · Factory
The factory: made to the signed design
- Role 8 of 10 · Project Manager and Site Supervisor
The project team: the site, day by day
- Role 9 of 10 · Finance
Finance: the books live with the jobs
- Role 10 of 10 · Manager / Owner
The owner: the whole firm at a glance
Alongside every step
Every job type
Made for your kind of firm.
Each job type follows its own road through the same platform, so nobody works around the software.
Design studio
Design only: from the brief to approved drawings.
- Sales
- Enquiry
- Proposal
- Planning
- Mood board
- 2D and 3D
- Approval
- ProjectSkipped
- Handover
- Drawings handed over
- Sales
Fit-out contractor
Fit-out: from the site visit to the snag list.
- Sales
- Enquiry
- Site visit
- BOQ proposal
- Planning
- Technical drawings
- Project
- Orders
- Site work
- Snags
- Handover
- Handover
- Warranty
- Sales
Design & build
Design and furniture: one team from concept to keys.
- Sales
- Enquiry
- Proposal 1
- Planning
- Design journey
- Proposal 2
- Project
- Orders
- Factory
- Site
- Handover
- Handover
- Warranty
- Sales
Furniture showroom
Furniture only: from the quote to installation.
- Sales
- Enquiry
- Quotation
- PlanningSkipped
- Project
- Order
- Production
- Delivery
- Handover
- Installation
- Warranty
- Sales
Customisation
Built around how you work.
Your steps, roles, approvals, numbers and brand are settings, not custom code.
A funnel for every job type
Design only, design and furniture, fit-out or furniture: each runs its own steps on one platform.
Steps that wait for the right moment
Choose the steps of each job and what unlocks them, so nothing starts too early.
Everyone sees what their role needs
Ready-made roles from sales to site and finance, each with what it can see and do.
Approvals in levels, L1 then L2
Orders, payments and changes go to the right people in order, and you see where each one waits.
Follow-ups that never slip
Reminders go out on your schedule, and anything still waiting goes up to a manager.
Your numbers, your documents
Your own prefixes, yearly resets and sequences for proposals, orders and invoices, on documents in your style.
The portal and emails in your brand
Your logo and colours on the client portal, documents and every email.
Only the parts you use
Turn on just the modules your firm needs, so the team sees a simple workspace.
Templates that start the work
Proposals, mood boards and design studio boards from your own templates.
Your country's way of working
Currency, tax, language with right to left, time zone, working week, phone and address formats.
Client portal and apps
Your clients and your site, always on their phones.
Every client gets their project in your brand. Your team gets the site in their pocket, on iOS and Android.
The client portal
- Follows the project day by day
- Approves renders full screen
- Signs with a one-time code
- Sees every invoice and pays
The staff app
- Daily report approvedVilla 18 · 12 photos
- Delivery tomorrow, 9:00Walnut veneer · let the site know
- L2 approval neededOrder for stone · 2 items
- The client signed Proposal 2Code 4821 · 2 min ago
Woddy, the AI teammate
Woddy prepares the work. You confirm it.
- Drafts client updatesThe client's daily note from the site's day, and replies in the inbox.
- Answers questionsWhat's left, what's late, who has it, in plain words.
- Suggests next stepsFollow-ups, reminders and tasks, with the details filled in.
- Asks before it actsEvery change waits for you to confirm, within your role.
What's left on Villa 18 this week?
Kitchen cabinets on Tuesday, the stone delivery on Wednesday, and the client still has to approve the lighting plan.
Draft: today's note to the clientToday the kitchen cabinets went in and the stone arrives tomorrow. Please approve the lighting plan by Thursday.ConfirmCancel
Wodana Ledger
Your books live where your jobs live.
Our own accounting, built in: every invoice, bill and payment already knows its job.
- Invoices from each job's payment plan
- Receivables and client receipts
- Supplier bills on the job
- Payment approvals
- Petty cash
- Corporate cards and expenses
- Project P&L
- Cash flow
- Tax-ready statements (VAT and GST)
- Numbering per company
Project P&LVilla, living and dining
- Agreed value
- USD58,500
- Received
- USD46,800
- Costs so far
- USD38,750
- Margin
- USD19,750
Integrations
Works with the tools you already use.
- Google WorkspaceCalendar and GmailLive
- iOS and Android appsWith push notificationsLive
- Built-in AIWoddy, inside every moduleLive
- Branded emailYour name, logo and colours on every emailLive
- Secure cloud filesDrawings, renders and photosLive
- E-signatureSigned with a one-time codeLive
- Calendar invitesMeetings and site visitsLive
- CSV exportsYour data, whenever you want itLive
Sync with Zoho Books or QuickBooksSet up with our team for your firm's account.
- Zoho Books
- QuickBooks
- WhatsApp BusinessComing soon
- ShopifyComing soon
Security and trust
Secure by design.
- Your data, kept apartEach firm's records are isolated inside the database itself.
- Roles and permissionsPeople see and change only what their role allows.
- A full audit trailWho changed what, and when, on every record.
- Daily backupsYour workspace is backed up every day.
- Secure sign-inTwo-step sign-in with a one-time code.
Global
Available globally, local everywhere.
Each firm works the way its country does. Money, tax, dates and addresses read the way clients expect.
- Currency, with its own decimals
- Tax, such as VAT or GST
- Language, with Arabic right to left
- Time zone
- Working week
- Phone formats
- Address formats
- Metric or imperial units
Love it, or your money back.
3-month full refund guarantee. If Wodana isn't right for your firm, you get your money back.
FAQ
Questions, answered.
How long does setup take?
We set it up with you: your job types, roles, numbering, branding and templates. You start on live jobs as soon as that's done.
Can we bring our existing data?
Yes. Clients, enquiries, catalogue items and suppliers come in from spreadsheets, and our team helps with the rest.
How much can we customise?
Steps, gates, roles, approval levels, reminders, numbering, branding and templates are settings, and each job type gets its own funnel.
How much does it cost?
It depends on your team and the modules you use. Ask for a call back and we'll quote on the call. Every plan comes with the 3-month full refund guarantee.
Which devices does it work on?
Any modern browser on a computer, and the Wodana apps for iOS and Android for the site team and your clients.
Does it work with WhatsApp?
A direct WhatsApp Business connection is coming soon. Email and website enquiries already land in the Inbox.
Does it replace our accounting?
Wodana Ledger is our own accounting, built in. If you use Zoho Books or QuickBooks, we can set up a sync with your account.
What support do we get?
Our team sets you up and stays close after that, by phone, email and in the app.
Talk to us
Get a call back in 10 minutes.
Send your details and someone from our team calls you back.
- A call within 10 minutes
- Wodana shown with work like yours
- 3-month full refund guarantee · T&Cs apply